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5 Communication Tools Your School Should Be Using

Posted April 11, 2019

5 Communication Tools Your School Should Be Using

Hosting a well-attended parent-teacher conference has always been a big challenge for many schools. Teachers are typically inundated with tasks even outside the classroom, while parents don’t have a lot of opportunities to take time off work to attend parents’ night. At the same time, keeping an open communication between these two groups of people greatly impacts the development and well-being of the students in their charge.

The good news is that schools and parents don’t necessarily have to rely on quarterly conferences to keep each other informed of a student’s academic performance. While there are certainly issues that can only be brought up in face-to-face meetings, there are also plenty of things that can be discussed through various communication channels that are accessible via the internet. When used fully, these channels and tools can help bridge the communication gap between parents and the school, allowing them to make concerted efforts to help their students reach their full potential.

What are your school’s options? Here’s a closer look at the 5 common communication tools that your school, teachers, and parents should be making full use of:

  1. School and Parent Communication Apps – If your school is looking for an all-in-one solution that will open various channels of communication to parents, then a dedicated app is your best option. School and parent communication apps serve as a one-stop shop for sending instant messages and notices, delivering reports and permission slips, and reserving dates for school meetings and events. An app like SkoolLoop allows the school and the parents to access messages related to students in one place, all at the click of a finger.
  2. Newsletters – In the past, schools reached parents and the rest of the community by distributing newsletters. These days, newsletters have taken a digital form, but they are still an effective way of letting the school body and the rest of the community know about the school’s events and activities. Take note, though, that newsletters are a form of one-way communication and aren’t a good medium for eliciting response from others. It’s a good idea to publish a newsletter periodically—every quarter, month, or week—and email it to the school community and post it in the school’s official social media profiles.
  3. Email – Emails are a perfect way of reaching parents and getting their response. Mailing groups can be set up at the beginning of the school year, and teachers can send personalised announcements to an entire class of students in one click. This is useful for reminders and notes that are meant for the entire class, club, or year level. At the same time, emails can be sent to parents individually if they need to discuss issues that only concern their student.
  4. Calendars – Shared calendars are extremely useful in setting up meetings and announcing the details of events such as exams and parents’ nights. Once the details of the event have been ironed out, it can be announced via email and newsletter, as well as marked in a calendar that can be accessed by parents. This way, parents and students will always be reminded of school events whenever they look at their personal calendar.
  5. School websites – School websites, as well as social media profiles, are excellent channels for putting out announcements and invitations that are meant for the entire community. Schools can use their website to spread word about important announcements, like class cancellations, exam days, academic and athletic accomplishments, and other events that the school community should be aware of.

Which communication tools does your school use the most, and which are proving to be most effective in reaching parents? Let us know in the comments below.