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5 Features Parent-Teacher Communication Apps Should Have

Posted April 25, 2019

Using parent and school communication apps is an effective way of consolidating all your communication efforts with the guardians of your students. A dedicated app will make it easier for teachers to reach out to parents, lessening their workload outside of their regular classes. Parents, too, will have an easier time finding all their exchanges with the school, announcements about events, and other notices that directly concern their child. In turn, this will help them become more responsive to the school’s messages and more aware of their child’s progress.

The need is clearly there for a dedicated communication app, and the market is teeming with options for schools. The question is this: how do you choose a parent and school communication app that will benefit all your school’s stakeholders? One way to find the right choice is to check the features of the apps in your shortlist. Here are some of the features you should look for and how these functions can help bridge the communication gap between the school and the parents.

  1. School Calendar – Many caregivers find it a challenge to keep up with school events where their support is needed, such as parents’ nights. They can easily forget about emails and social media announcements, especially if they don’t immediately take note of it in their calendars. A parent and school communication app with an integrated calendar will automatically take note of school events and set an alarm for busy parents. What’s more, calendars can be used to schedule meetings for when parents need to make a personal appearance in the school.
  2. Instant Messages – Instant messages are useful for times when parents need to be immediately informed of their children’s activities; for example, when a child gets sick during class hours and needs to be taken home to rest and recuperate. Instant messaging can also be used to supplement emails in letting parents know about upcoming exams and other school events. It’s a versatile form of communication that can be utilised in both urgent and non-urgent situations.
  3. School Contacts – A school community has a lot of stakeholders: administrations, teachers and staff, parents, students, and even the neighbourhood surrounding the school. It’s difficult to communicate with such a large and varied community, especially since these groups can change as students change years and classes. A feature for managing school contacts is a great help in this matter. This will make it easier for teachers and staff to keep track of group messages and emails.
  4. Permission Slips – Communication apps should also have a feature that allows the school to directly send parents notices and permission slips that need their signature. The app should be able to deliver the forms to the parents, who will then add their signature to the form and send it back to the school through the app itself or by using a dedicated email address. This feature eliminates the possibility of losing these important documents.
  5. Newsletters – Publishing newsletters is an integral aspect of being a part of a school community, even in the digital age. Newsletters are targeted to the general school population and are an effective way of letting every member of the community know and take part in various events. An app with a feature for creating and distributing digital newsletters will make this publication more accessible to everyone, including parents who may not have the time to drop by the school. This, in turn, can help boost event attendance and community participation.


What other features do you want to see in your school’s communication app? List down these additional features and ensure that a communication app has all the functions you need before finalising your purchase.  

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